{"id":4480,"date":"2020-09-15T14:27:49","date_gmt":"2020-09-15T14:27:49","guid":{"rendered":"https:\/\/signdesk.com\/in\/?p=4480"},"modified":"2025-10-09T07:16:35","modified_gmt":"2025-10-09T12:46:35","slug":"digital-employee-onboarding","status":"publish","type":"post","link":"https:\/\/melento.ai\/en-in\/blog\/digital-employee-onboarding","title":{"rendered":"Everything You Need To Know About Digital Employee Onboarding"},"content":{"rendered":"<h2><span style=\"color: #008000;\"><b>What is <a style=\"color: #008000;\" href=\"https:\/\/en.wikipedia.org\/wiki\/Onboarding#:~:text=Onboarding%2C%20also%20known%20as%20organizational,effective%20organizational%20members%20and%20insiders.\">onboarding<\/a>?<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">For new employees, onboarding is integral to the very first impression they\u2019ll form of their workplace.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Employee onboarding is the process of introducing a fresh employee to their work, their offices and colleagues, and the ethos and inner workings of their new company.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">This is a pretty fuzzy definition, and therefore there\u2019s no single \u201cright\u201d way to go about onboarding employees. This has resulted in various <strong><a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/blog\/why-you-should-be-onboarding-customers-with-video-kyc\">onboarding workflows<\/a><\/strong> and procedures, each with its own benefits and justifications.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">However, while the jury might still be out on how best to <a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/blog\/video-kyc\">onboard employees<\/a>, there are several tools available to optimize a company\u2019s onboarding workflow and ensure low attrition rates.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">We\u2019ll get to the most important of these tools in a while, but first, let\u2019s see if the process of <strong><a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/blog\/video-kyc\">employee onboarding<\/a> <\/strong>is worth investing in these tools.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4481\" src=\"https:\/\/melento.ai\/en-in\/blog\/wp-content\/uploads\/2020\/09\/Everything-You-Need-To-Know-About-Digital-Employee-Onboarding-1-1.jpg\" alt=\"Digital-Employee-On-boarding\" width=\"1000\" height=\"454\" \/><\/p>\n<h2><span style=\"color: #008000;\"><b>Employee <a style=\"color: #008000;\" href=\"https:\/\/melento.ai\/en-in\/blog\/why-you-should-be-onboarding-customers-with-video-kyc\">onboarding<\/a> is more important than you might think<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Most companies are already aware of how important the employee onboarding process is. Here are a few numbers to underscore the value of a good onboarding workflow.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">64% of employees say they\u2019re more likely to quit following a bad onboarding process<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">15% of employees quit within the first three months if the onboarding process is unsatisfactory<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">The loss of an employee in the early stages can cost a company up to double the employee\u2019s annual salary\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #333300;\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\">These statistics, along with the fact that <\/span><b>nearly 22% of businesses do not have a concrete employee <a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/blog\/why-you-should-be-onboarding-customers-with-video-kyc\">onboarding process<\/a><\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\">, indicate that a lot of companies fail to grasp an opportunity to optimize their onboarding workflows and boost their growth.\u00a0<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">But how can businesses make their employee onboarding process more efficient?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">To answer this question, we\u2019ve first got to look at how most companies onboard employees.<\/span><\/p>\n<div align=\"center\"><a href=\"https:\/\/melento.ai\/en-in\/talk-to-sales\"><button class=\"wpcf7-form-control wpcf7-submit envor-btn envor-btn-primary envor-btn-normal\" type=\"button\"><strong>Book a Demo Now <\/strong><\/button><\/a><\/div>\n<h2><span style=\"color: #008000;\"><b>What\u2019s employee onboarding like in most businesses?<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\">\u00a0<\/span><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Employee onboarding consists almost entirely of the following aspects:<\/span><\/p>\n<ol>\n<li><span style=\"color: #333300;\"><b>Onboarding paperwork:<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"> HR obtains several documents from new employees for documentation purposes; these include IDs, proofs of residence, and certificates of accreditation. Paperwork additionally consists of several contracts and forms requiring the signature of new employees, such as employment contracts, NDAs, etc.\u00a0<\/span><\/span><\/li>\n<li><span style=\"color: #333300;\"><b>Orientation:<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"> The mission and vision of a company are inculcated into new employees through the orientation process. Employees are usually gathered together and instructed on the basic aspects of their new organization and how things are done.\u00a0<\/span><\/span><\/li>\n<li><span style=\"color: #333300;\"><b>Supply of equipment:<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"> New employees are to be provided with both the hardware and software required to do their jobs. This is a collaborative process involving the HR and IT departments of an organization.\u00a0<\/span><\/span><\/li>\n<li><span style=\"color: #333300;\"><b>Team introductions and other activities:<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"> Finally, new employees have to be introduced to their team, managers, and other employees they\u2019ll be working closely with in order to build a rapport encouraging productive collaborations.\u00a0<\/span><\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Here\u2019s an infographic that succinctly captures the <strong><a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/blog\/why-you-should-be-onboarding-customers-with-video-kyc\">employee onboarding process<\/a>. <\/strong><\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4482\" src=\"https:\/\/melento.ai\/en-in\/blog\/wp-content\/uploads\/2020\/09\/employee-onboarding-process.02-1-1-1.jpg\" alt=\"Employee-on-boarding-process.\" width=\"1000\" height=\"454\" \/><\/p>\n<div align=\"center\"><a href=\"https:\/\/melento.ai\/en-in\/talk-to-sales\"><button class=\"wpcf7-form-control wpcf7-submit envor-btn envor-btn-primary envor-btn-normal\" type=\"button\"><strong>Book a Demo Now <\/strong><\/button><\/a><\/div>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">The problems with the traditional paper-based employee onboarding workflow are clear from this visual.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Employee onboarding as it\u2019s done now requires the employee to go through (at least) 4 different parallel workflows and also requires HR professionals to track every new employee\u2019s journeys through these separate workflows.\u00a0<\/span><\/p>\n<p><span style=\"color: #333300;\"><b>Clearly this is an inefficient model that elongates onboarding time for employees, decreases the efficiency of HR departments, and due to the messy nature of the process, will undoubtedly result in dissatisfied employees and higher rates of attrition.<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\">\u00a0<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">So how can a business side-step these issues and make their employee onboarding process faster, better, and more efficient?<\/span><\/p>\n<h2><span style=\"color: #008000;\"><b>Virtual\u00a0<a style=\"color: #008000;\" href=\"https:\/\/signdesk.com\/digital-kyc\">onboarding<\/a><\/b><\/span><\/h2>\n<p><span style=\"color: #333300;\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\">To those of you paying attention, one thing must\u2019ve been clear after looking at the infographic &#8211; <\/span><b>Businesses could save a lot more time with employee onboarding if these four parallel workflows could take place on a single track.<\/b><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\">\u00a0<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">The processes involving employee paperwork and the provision of equipment are particularly time-consuming and prime candidates for an overhaul.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">But what shape will this overhaul take?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; color: #333300;\">If the heading of this paragraph is any indication, you already know the answer to that question!<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\"><strong>Digitalizing the <a style=\"color: #333300;\" href=\"https:\/\/signdesk.com\/digital-kyc\">employee onboarding<\/a><\/strong> process with the right tools can restructure the entire onboarding workflow into one that\u2019s more efficient by leaps and bounds. Digitization with the right onboarding tool provides businesses with templates, automated onboarding workflows, document verification mechanisms, and e-signatures with which employee onboarding can be expedited.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">This is done by &#8211;\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Digitizing all onboarding-related documents, including document creation using templates<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Automating document execution with <strong><a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/esign-workflow\">e-signatures<\/a><\/strong><\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Digitizing the document upload and verification processes using ML techniques<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Streamlining the onboarding process with a single documentation platform<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #333300;\"><b>Therefore the ideal employee onboarding workflow will take place on a single platform equipped with templates and an e-signature workflow, along with facilities in place allowing the upload of IDs and other documents, reading and extraction of information using OCR, and the verification of this information against standard databases.\u00a0<\/b><\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">\u00a0All this sounds good on paper, but what will a digital onboarding process look like? Here\u2019s a visual that illustrates the digital onboarding process.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4483\" src=\"https:\/\/melento.ai\/en-in\/blog\/wp-content\/uploads\/2020\/09\/employee-onboarding-process.01-1-1.jpg\" alt=\"employee-on-boarding-process\" width=\"1000\" height=\"454\" \/><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">In this much-improved model, HR departments will need a single platform to conduct all onboarding-related documentation and due diligence. <\/span><\/p>\n<h2><span style=\"color: #008000;\"><b>Should you be onboarding virtually?\u00a0<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Companies that use an virtual onboarding system have been shown to experience &#8211;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Up to 90% reduction in onboarding costs<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Decrease in time spent on documentation from days to minutes<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">20% increase in efficiency across verticals<\/span><\/li>\n<li style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">120 hours saved per new employee onboarding\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">So there really isn\u2019t a reason for your business to not be onboarding employees digitally!<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">But then there&#8217;s the question of which digital onboarding tool is the best fit for your organization.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">You\u2019ll need your onboarding tool to be trusted, cost-effective, customizable, legally compliant, and completely automated.\u00a0<\/span><\/p>\n<p><span style=\"color: #333300;\"><strong><span style=\"font-size: 16px; font-family: 'open sans';\"><a style=\"color: #333300;\" href=\"https:\/\/signdesk.com\/\">Melento (Formerly SignDesk)<\/a>\u2019s <\/span><a style=\"color: #333300;\" href=\"https:\/\/signdesk.com\/digital-kyc\"><span style=\"font-size: 16px; font-family: 'open sans';\">digital onboarding product<\/span><\/a><\/strong><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans';\"> ticks all these boxes and is guaranteed to automate away all the inefficiencies of your current employee onboarding system.\u00a0<\/span><\/span><\/p>\n<p><span style=\"color: #333300;\"><b>Our digital onboarding solution uses <a style=\"color: #333300;\" href=\"https:\/\/melento.ai\/en-in\/blog\/ocr-based-insurance-claims-verification\">OCR verification<\/a> and the latest in ML techniques for document verification and data extraction.\u00a0<\/b><strong>legal experts create our intuitive document templates\u00a0<\/strong><b>and our secure e-signatures allow employees to sign documents from anywhere and at any time.\u00a0<\/b><\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\"><a style=\"color: #333300;\" href=\"https:\/\/signdesk.com\/\">Melento (Formerly SignDesk)\u2019s<\/a> onboarding product has also been awarded the Global Banking and Finance Review\u2019s <strong>Best Digital Onboarding Product of 2020<\/strong> in India and is in use by several major banks and financial institutions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400; font-size: 16px; font-family: 'open sans'; color: #333300;\">Book a demo with us now to see how we can help you <strong><a style=\"color: #333300;\" href=\"https:\/\/signdesk.com\/digital-kyc\">onboard employees<\/a> <\/strong>faster and better.<\/span><\/p>\n<div align=\"center\"><a href=\"https:\/\/melento.ai\/en-in\/talk-to-sales\"><button class=\"wpcf7-form-control wpcf7-submit envor-btn envor-btn-primary envor-btn-normal\" type=\"button\"><strong>Book a Demo Now <\/strong><\/button><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>What is onboarding? For new employees, onboarding is integral to the very first impression they\u2019ll form of their workplace.\u00a0 Employee onboarding is the process of introducing a fresh employee to their work, their offices and colleagues, and the ethos and inner workings of their new company.\u00a0 This is a pretty fuzzy definition, and therefore there\u2019s [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":6035,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"page_templates\/blog-new-3.php","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[22],"tags":[217,588,591,802,910,912,1694,1695,1710,1711],"class_list":["post-4480","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-video-kyc","tag-automating-document-execution","tag-digital-onboarding-for-hr","tag-digital-onboarding-solution","tag-e-signatures","tag-employee-on-boarding","tag-employee-onboarding-process","tag-on-boarding-digitally","tag-on-boarding-solution","tag-onboarding-workflow","tag-onboarding-related-documents"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.1.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Everything You Need To Know About Digital Employee Onboarding<\/title>\n<meta name=\"description\" content=\"Virtual onboarding leverages technology to optimize employee onboarding. 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