Panasonic Automotive Systems India Private Limited, a subsidiary of Panasonic Corporation, focused on developing and manufacturing advanced automotive components such as infotainment systems, telematics, cameras, and EV components, manages hundreds of vendor, supplier, and R&D collaboration contracts annually.
To modernize its documentation flow and speed up execution cycles, they partnered with Melento to digitize key components of its Contract Lifecycle Management (CLM), including Request Forms, Template Libraries, Digital Stamping, Online Negotiation, Electronic Signatures, and Real-Time Dashboards.
The Challenge
Client’s legal and procurement teams were handling numerous vendor, partner, and technology contracts through a manual and fragmented process. The company was facing challenges such as email contract requests routed through lengthy email chains, manual drafting and inconsistent templates across departments, physical stamping and wet signatures, slowing execution cycles, limited visibility on negotiation progress and pending approvals and a lack of real-time tracking of contract status or turnaround time.
These inefficiencies delayed time-sensitive partnerships critical to product launches, R&D collaborations, and vendor onboarding.
To eliminate bottlenecks, the client implemented Melento’s targeted CLM modules, digitizing its most critical contract processes, from request creation to negotiation, stamping, and signing, all-on-one secure, compliant platform.
The Turning Point
Digitized contract initiation through a standardized Form Builder, no emails, faster routing to legal reviewers.
Accelerated drafting using pre-approved templates for NDAs, vendor, and R&D contracts, ensuring global compliance.
Enabled real-time negotiation within Melento, capturing all redlines digitally, eliminating multiple versions and email loops.
Integrated state-wise eStamping for instant, compliant execution, eliminating physical stamp delays.
Enabled secure, remote execution with Aadhaar and OTP-based eSignatures for suppliers and partners.
Delivered real time visibility on active, pending, and executed contracts with analytics on TAT and approvals.
| Metric | Before Melento | After Melento |
|---|---|---|
| Contract Request Submission | Manual email-based submission |
Standardized digital request forms
|
| Contract Drafting | Manual, unstructured templates |
Automated from pre-approved
templates |
| Negotiation & Review | Email-based redlining |
Real-time negotiation on a
unified platform |
| Stamping & Signing | Physical, delayed by days |
eStamp + eSign completed in
minutes |
| Contract Status Visibility | Fragmented, unclear ownership |
Centralized dashboard with
real-time updates |
| Approval TAT | 5–10 days |
Reduced by upto 90%, end-
to-end |
| Audit & Compliance | Manual, decentralized |
Digitally traceable with a
complete audit trail |
For automotive enterprises managing vendor, OEM, and R&D partnerships, manual contracting leads to bottlenecks, delayed compliance, and operational risk. With Melento’s CLM workflow automation, the client reduced errors in contract initiation and negotiation, handled legally compliant digital stamping and eSigning, and improved decisions with a transparent dashboard with end-to-end visibility from request to execution.
